Logistics Contractor

Position Overview

Climate Justice Alliance seeks a short-term contract consultant for assistance with a number of upcoming events. The ideal candidate has a background in non-profit operations and will weave their administrative, logistical, and communication skills to support accessible, covid-safe, low-waste, and values-aligned events and travel for our staff and membership. This contract will run from May-December, and will work closely with the CJA Operations Manager Logistics Coordinator.

Scope of role: The consultant will support logistics planning and coordinate onsite logistics for the following events:

• Realizing the Just Transition: Weaving Public, Private and Community Capital for a Just Transition in New York City, (September 22 - 25)
• Our Power Communities Summit in Portland, OR, (October 12 - 19)
• and the Just Transition Finance Training in Bellingham, WA, (August 30 - September 8)

Location: Remote, within the United States, with onsite attendance required for each event.

Timeline and Hiring Process: There will be up to two interviews for selected qualified applicants. Candidates may be asked to complete an assessment/exercise or provide a sample of their work (if any of these are requested, candidates will be compensated for their efforts). All interviews will take place via Zoom.

About Climate Justice Alliance

Climate Justice Alliance (CJA) was formed in 2013 to create a new center of gravity in the climate movement by uniting frontline communities and organizations into a formidable force. Our translocal organizing strategy and mobilizing capacity is building a Just Transition away from extractive systems of production, consumption and political oppression, and towards resilient, regenerative and equitable economies. We believe that the process of transition must place race, gender and class at the center of the solutions equation in order to make it a truly Just Transition.

We are a unique alliance of 88 community, frontline, and environmental justice organizations; movement networks; and support organizations at the forefront of climate change. Our members are multicultural, intergenerational, and prioritize leadership among women, gender-oppressed, and persons of color. They come from traditionally underrepresented constituencies, including Indigenous Peoples, African American, Latinx, Asian Pacific Islander, and low-income white communities, often often located near toxic, polluting industries such as oil refineries, fracking wells, coal mines, power plants, and pipelines; rails, ports, and other major transportation corridors; landfills and incinerators; and industrial agriculture.

Specific Contract Responsibilities

• Coordinate advance and on-site logistics for Realizing the Just Transition: Weaving Public, Private and Community Capital for a Just Transition, Our Power Communities Summit, and the Just Transition Finance Training, which could include the following:
  • Work with Logistics Coordinator or Operations Manager to draft and disseminate informational emails for participants, speakers, and staff;
  • Researching and securing contracts with venues and hotels
  • Supporting accessibility needs for participants
  • Support with research, selection and securing contracts with local vendors and/or interpreters and act as primary point of contact onsite as assigned;
  • Follow and support with implementation of the health & safety plan;
  • Coordinate dietary requests, select meals and snacks;
  • Support with creation of event registration as needed;
  • Participate and facilitate check in calls for planning, progress updates, and troubleshooting;
  • Coordinate supplies and ground transit in alignment with CJA’s low-waste event guidance;
  • Act as primary contact for venue on-site to address needs, troubleshoot;
  • Work with the program staff to ensure meeting rooms are set up as requested, and supplies are in place;
  • Work with the program staff  to ensure the registration table is supplied and ready;
  • Working with Eco-Political team to review agenda and schedule logistical  needs are met 
  • Maintain all planning dashboards and templates
  • Manage processing of event-related invoices in partnership with the CJA Accounting Coordinator

Required Knowledge, Skills, and Experience

• Demonstrated experience in event and logistics planning
• Access to a personal computer and reliable internet when working on behalf of CJA
• Exceptional attention to detail
• Can meet deadlines consistently
• Valid Driver’s license
• Must be able to travel to New York, Portland, and Bellingham for the entirety of the events
• Excellent communication and organizational skills
• Works well within a team

Preferred Knowledge, Skills, and Experience

• Enjoys event planning and can successfully manage a project with many moving parts
• Is comfortable adapting quickly to changing conditions
• Collaborative spirit who can work independently  
• Communicates directly and skillfully
• Has good time management
• Cares about outcome and process
• Can build trust across differences
• Has a demonstrated commitment to racial and economic justice
• Has a demonstrated commitment to accessibility and disability justice values

Compensation

Anticipated commitment is approximately 15 hours per week through December 2024, at a rate of $50/hr.

How to apply

Applications will be reviewed on a rolling basis; if you’re interested in the role please submit your resume through JazzHR as soon as you’re able to. In place of a cover letter, you will be prompted to answer the following:

• What do you think makes an event transformative? 
• What’s an example of an event or conference that you’ve attended and felt changed by? 
• Please briefly describe your experience with event planning.

Accommodations

If you have an access need in order to participate in the application and hiring process, please contact Karina via [email protected].